Is there a formula that can check if a row has an attachment?

I have a dropdown, single-select column that describes the type of action item listed on that row.

For example: If someone selects the Star symbol on that row, the column formula calculates that the action item is a Milestone and returns the "Milestones" option from the drop-down options.

I would like to indicate when an item is a Deliverable. This formula would need to check the row for any attachments.

This way when in Card and Calendar Views I can easily filter to see all the deliverables for the project. I know I can check the Sheet Attachments menu option, but I'd like to see how many deliverables were expected, not how many attachments (versions) we have total.

Thanks for any help!

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Accepted answers

Eric Law

@sheetsmartsarah You can create an automation that triggers when an attachment is added, you checkbox/star/whatever a column that is named Has Attachment.

All comments

Eric Law

@sheetsmartsarah You can create an automation that triggers when an attachment is added, you checkbox/star/whatever a column that is named Has Attachment.

sheetsmartsarah

Thanks @Eric Law! I didn't think about an automation.

I've created a template with attachments pre-loaded. I guess I can preset the rows to "Deliverable" and then the automation can take care of any future attachments.

sheetsmartsarah

Looks like I ran into an issue with having both a column formula and an automation. The automation says it can't be run because the column (with a formula) is not writable. I'll play around with using only a workflow vs a column formula.

Eric Law

@sheetsmartsarah glad to assist! Sometimes we are too close to the project. Also, yes you can't have an automation with a formula as you would override the formula with the automations. Reach out if you need any other assistance!

sheetsmartsarah

thanks @Eric Law :) I think the automation alone works out for what we need. Thanks for helping me simplify it!

A.J.

Follow up on this, @Eric Law, but am I missing that there's not a condition in workflows that can check for the presence of an attachment?

sheetsmartsarah

https://community.smartsheet.com/discussion/comment/428587#Comment_428587

Hi @A.J. that's right. Instead of setting a condition, you'd have to set the trigger to be the attachment itself. I set my "Change a cell value" workflow to Trigger when "An attachment" is "☑️Added".

A.J.

@sheetsmartsarah, thanks. Seems like a good opportunity for a feature enhancement to have a workflow condition be related to the presence of an attachment.

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