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How do you currently track this information? It may be possible to build a similar solution in Smartsheet if you provided more details about your current process and how you want to improve it.
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This is really easy to do with most of the input being from a Smartsheet Form from each of the drivers/users. They can each have their own version of the form now, since the last update. Why not include a photocopy of the Receipt, Speedo, damage etc.
One client of ours uses this to send in vehicle defect reports to HQ. Why would you use anything else?
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