File ownership and access after leaving a workspace
Others and I are rolling off a project and have ownership of several documents within the workspace. I need to make sure that the Owner of the workspace (who already has admin rights to all documents) will still have access to these document when others and I leave, even if our emails and/or accounts get deleted.
I tried transferring ownership to the member using these steps, but the "owner" option is not showing (they have "Admin" rights). Thank you!
Answers
-
Hi @Work_SPE2
Have you tried the Workspace method outlined in that article?
- The new Owner creates a new Workspace, where you're shared with Admin permissions
- They drag over all files from the current Workspace into that one
That said, your collaborator will still have access to the items shared to them even when you leave with the updated Plan Asset Ownership model - your organization/plan is the overall "owner" of those items, so the items will stay in the Workspace even if your account is removed. Here's more information:
I would recommend making it clear to the System Admin for your plan that when your account is removed, they should ensure that the your assets are transferred to this other person. Here's more information: Transfer ownership of assets and groups
Cheers,
Genevieve
Join us at Smartsheet ENGAGE 2024 🎉
October 8 - 10, Seattle, WA | Register now
Categories
- All Categories
- 14 Welcome to the Community
- Smartsheet Customer Resources
- 62.6K Get Help
- 371 Global Discussions
- 203 Industry Talk
- 436 Announcements
- 4.5K Ideas & Feature Requests
- 137 Brandfolder
- 129 Just for fun
- 129 Community Job Board
- 447 Show & Tell
- 29 Member Spotlight
- 1 SmartStories
- 282 Events
- 32 Webinars
- 7.3K Forum Archives