Being Proactive with User Subscription Model User Management

Trang Turtletraxx

I keep reading Smartsheet articles that refers to the User Type report to best manage our current users as we transition to the USM. The Sheet Access report helps identify who was shared to an asset, who owns the asset and when the asset was last modified. This allows me to put responsibility on the Asset Owners to audit their shared assets to determine if any of them can be removed, downgraded or if removing ALL the users is an option (this allowed owners to keep their asset and the data especially the assets that haven't been modified in over a year).

My questions/concerns:

1. When I run a formula in the Sheet Access report for the number of unique users shared to an asset, the number of internal users with Commenter or higher permissions and external Admin permissioned users is significantly greater than the user count in the User Type report.
2. If the User Type report is in fact the report that will be used to identify Members and provisional Members when we transition to USM, what happens to the users NOT in that report that appear on the Sheet Access report?
3. After the first provisional period, should we continue to refer to the User Type report as the report to manage our users despite additional users appearing on the Sheet Access report?