Collections - can more than one person be admin?

Question

Right now it seems as if only the  person who created the Collection can share it with others - is that correct?

We have a firm process tracking system in Smartsheet where some items in workspace are accessible to all and others only to certain departments. Each department has their own collection that includes a combination of dept-specific and general resources, but if I go on vacation - no  one new can get access to the collection? That seems like a huge functionality issue and I don't even see a way to transfer ownership if it has to be a single person. I know it hasn't been out that long so maybe I'm missing something.

We grant the permissions to the collections via group, but then we run into the same problem - you can only edit the group you created!

Suggestions welcome.

Georgie · Answer

Hi @Laurenzella,

Workspace Admins become Admins of all collections living within the workspace - see this help article: Collections in workspaces FAQ.

So, to ensure that collections have more than one Admin, you can share the workspace to multiple users as Admins. They’ll then be able to share the collection. More information here: Share a collection.

Hope that helps!

Georgie

Laurenzella · Answer

I am reposting this because it won't let me mark "No" as to whether my previous question was answered. This is applying specifically to Collections where permissions are granted via the collection.

Right now it seems as if only the person who created the Collection can share it with others - is that correct?

We have a firm process tracking system in Smartsheet where some items in workspace are accessible to all and others only to certain departments. Each department has their own collection that includes a combination of dept-specific and general resources, but if I go on vacation - no one new can get access to the collection? That seems like a huge functionality issue and I don't even see a way to transfer ownership if it has to be a single person. I know it hasn't been out that long so maybe I'm missing something.

We grant the permissions to the collections via group, but then we run into the same problem - you can only edit the group you created!

Suggestions welcome.

Laurenzella · Answer

No, I am specifically referring to Collections specifically, I understand how it works for the other items but thank you anyway!