Restricting Ability to Export

tylermh

For those shared to a sheet as Viewer, are there additional permission settings that can restrict the ability to export a smartsheet?

Shaine Greenwood

Hello,

There currently isn't a way to prevent Viewers from exporting a sheet out of Smartsheet.

One idea is to instead publish your sheet, details on this are available in our help center: https://help.smartsheet.com/articles/522078-publishing-smartsheet-items

tylermh

Thanks for the link.  One thing that wasn't clear to me in the article: what is meant by sheet owner's account?  Is that different from the Enterprise SysAdmin?  See screenshot. 

Shaine Greenwood

It is different, this dialogue is referring to all other people that have been added to your account. (Specifically Team, Business, and Enterprise plans)

System Admins are the only ones that can invite other people to an account.

Another way to put this is, "anyone that is in the same Smartsheet plan as you."

If you happen to be a System Admin, you can see everyone that is in your plan by clicking Account > User Management.

If you're NOT a System Admin, you'll want to check with them and have them provide you with a user report for you to know who will be able to access the published sheet.

tylermh

Thanks for clarification.  So just to clarify regarding publishing options: there is no way to publish a sheet as "Read Only - HTML" to only those that are in the same Smartsheet plan as me, correct?

tylermh

Shaine,

I'd like to follow up on my latest question on this thread?  Thank you!