column restriction / assign task to multiple users


Dear Team,

Can we restrict column for users and can we assign task to multiple people from the sheet.


  • Chris McKay
    Chris McKay ✭✭✭✭✭✭

    Hi Tanmoy,

    1. Yes, columns can be locked (by right-clicking and selecting Lock Column). You can also do the same for rows. Any locked columns cannot be edited by anyone unless they have Admin or Owner privileges.
    2. Amazingly for a Project & Portfolio Management tool, you cannot assign multiple resources to one task. While you can add other Contact columns to a sheet, only one can be used to populate Resource View and truly be assigned to the task. This is one of the huge issues I have with Smartsheet.
  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭


    Yes, assigning multiple people to a task is now available.

    Please see the attached link/screenshot for more information.

    I hope this helps you!


    Andrée Starå

    Workflow Consultant @ Get Done Consulting


    Hi all,

    We're pleased to announce that you can now quickly & easily assign tasks to multiple people. To do so, check the new "Allow multiple contacts per cell" checkbox in any contact column. The cells in that column will then allow up to 20 people to be added.

    You can still leave that option unchecked when you only want a single person to be assigned to a task at a time.

    Adding multiple contacts to a cell is useful not only for assigning people, but also for other scenarios where you want to associate multiple stakeholders with a row. For example, you might want those people to receive notifications when the row changes, or you may want them to appear in reports and filters.

    For some projects, you may want to add 2 contact columns: one for the primary owner, and another for additional team members.

    We welcome you to try it out and let us know what you think.

    - Daniel


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: | | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

  • Bill Stadler

    I was so happy to see this until I saw the limitation with it not showing in the card view.  :-(