Enter date based on check box

lhammond

I have a "closed" check box in my sheet.  Based on that being checked, I want to automatically fill a closed date in another column.  Not sure how to do that.  Help!  Thanks

 

Mike Wilday

Currently, this is not possible in smartsheet. Many users have requested some sort of timestamp functionality but at present, it is not possible. You can capture last modified date for anything in the row, but if someone edits the data in the row after the ticket closes the date would change. Look at adding a system column for last modified. 

Mattias

+1 for this!

Andrée Starå

Hi Mattias,

Please submit an Enhancement Request when you have a moment.

As a workaround, you could use a third-party service like Zapier for this scenario. Is that an option for you?

Have a fantastic week!

Best,

Andrée Starå

Workflow Consultant @ Get Done Consulting

Mattias

Hello Andrée!

Not really a good solution in this case.

I have created a risk analysis sheet within a project and what I would like to have is a timestamp on the checkbox which marks the risk as cleared. Wouldnt want to complicate this with another service and pay for this also. 

The system column (date modified) is a bit of a blunt tool in this case, but I suppose that has to be the solution for the moment.

Regards

Mattias

Andrée Starå

Ok.

The Date Modified columns seem like the solution for now. When the checkbox is checked, you could also have automation that would lock the row to prevent changes.

Hope that helps!

Mattias

Yes, until the timestamp possibility is in place that would be the work around.

Thanks for the tip regarding the automation setup, keep forgetting those goodies... Just have to remember to check the box as the last action then!

 

Regards

Mattias

Andrée Starå

Happy to help!

Yes, automation is a big goodie bag. 

Robin Sugiura

Is there a way to maybe do an IF calculation where the output is the current date? I have a similar issue where I want to reflect the date if one of 3 options is selected in a dropdown. I'm not sure if there is a way to generate the current date as the output of an IF statement...

Andrée Starå

Hi @Robin Sugiura

Yes, please have a look at my post below with a method I developed.

More info: 

https://community.smartsheet.com/discussion/68589/lock-or-store-date-value-solution-without-using-zapier

Would that work/help?

I hope that helps!

Be safe and have a fantastic weekend!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Robert Cozby

It seems like every single feature I'm looking to use all ends with "It's not possible" despite consistently seeing many others requesting these features. This is very disappointing. I'm starting to think Smartsheets is a very rigid software with features that doesn't allow for much flexibility of use.