Gants - Resource allocation, Assigned Groups.

Hey there, new to Smart Sheet and have a question.

I'm building gantt charts for some of our projects.

I’d like to be able to account for the amount of people that belong to a group/resource to properly scope the amount of time needed for each task.

For example, one task within the Gantt would be ‘Fabrication’ – I assign 10 hours for the Fabrication task. I assign the Fabrication Team under the Assigned To column. However lets say there are 2 fabricators, so the hours should plot at 5 hours opposed to the full 10.

Any insight would be greatly appreciated, thanks!

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Comments

Brady

I've read through other posts - the consensus seems to be you cannot add multiple people/roles to a task.. surely this can't be the case? How was this not within scope?

Liking Smart Sheet otherwise, but this is an absolute deal breaker.

Andrée Starå

Hi Brady,

I thought this might help you!

Yes, assigning multiple people to a task is now available.

Please see the attached link/screenshot for more information.

https://help.smartsheet.com/articles/518335-assigning-people-to-a-task

I hope this helps you!

Best,

Andrée Starå

Workflow Consultant @ Get Done Consulting

Hi all,

We're pleased to announce that you can now quickly & easily assign tasks to multiple people. To do so, check the new "Allow multiple contacts per cell" checkbox in any contact column. The cells in that column will then allow up to 20 people to be added.

You can still leave that option unchecked when you only want a single person to be assigned to a task at a time.

Adding multiple contacts to a cell is useful not only for assigning people, but also for other scenarios where you want to associate multiple stakeholders with a row. For example, you might want those people to receive notifications when the row changes, or you may want them to appear in reports and filters.

For some projects, you may want to add 2 contact columns: one for the primary owner, and another for additional team members.

We welcome you to try it out and let us know what you think.

- Daniel

Ezra

Still can't assign an entire Group to a task though... That really has to be added soon.

Andrée Starå

Hi Ezra,

Great idea! That would be a great addition to Smartsheet features.

Please submit an Enhancement Request when you have a moment.

Have a fantastic weekend!

Best,

Andrée Starå

Workflow Consultant @ Get Done Consulting

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