Counting formula to see how many status each person has

So I want to see how many Not Started, In-Progress or Completed each person has.


  • Mike Wilday
    Mike Wilday ✭✭✭✭✭✭
    edited 06/07/18

    Here you go. 

    =countifs([Assignee Column TItle]:[Assignee Column Title], "Assignee Name", Status:Status,"Not started")

    Just replace Assignee Column Title with the title of your assignee column and replace assignee name with the name of your assignee. It can't be the email address but rather the display name.

    Just change the status "Not Started" To whichever Status you want to replicate it for the other status' you are checking. 



  • Thats Great Mike, so do I have to have a seperat formula for each status? or how can I show Mike Wilday 3 completed,  2 Not Started 1 In-Progess?

  • Mike Wilday
    Mike Wilday ✭✭✭✭✭✭

    You could do something like this... 

    ="Assignee Name: " + COUNTIFS(Assignee:Assignee, "Assignee Name", Status:Status, "Not started") + " Not Started; " + COUNTIFS(Assignee:Assignee, "Assignee Name", Status:Status, "In Progress") + " In Progress; " + COUNTIFS(Assignee:Assignee, "Assignee Name", Status:Status, "Complete") + " Complete;"

    You would have to replace Assignee name and adjust your columns if they are different than Assignee and Status. 

    See screenshot for example.


  • Thank you it worked fine!

  • Mike Wilday
    Mike Wilday ✭✭✭✭✭✭

    Awesome. Glad I could help. 

  • Hey Mike, for some reason it wont pick up the rest of the Status only Not Started. What am I doing wrong here?

    ="Trinity Castle: " + COUNTIFS([Sales Rep]:[Sales Rep], "Trinity Castle", Status:Status, "Not started") + " Not Started; " + COUNTIFS([Sales Rep]:[Sales Rep], "Trinity Castle", Status:Status, " In-Progress") + " In-Progress; " + COUNTIFS([Sales Rep]:[Sales Rep], "Trinity Castle", Status:Status, "Complete") + " Complete;"

    Trinity Castle: 1 Not Started; 0 In-Progress; 0 Complete;


    Capture 1.PNG

  • Found the Typos, my bad they all work thanks again

  • Mike Wilday
    Mike Wilday ✭✭✭✭✭✭

    Okay cool! Glad it's working! 

Help Article Resources

Want to practice working with formulas directly in Smartsheet?

Check out the Formula Handbook template!