Plan vs actual hours

frobison14816 ✭✭✭
edited 12/09/19 in Smartsheet Basics

Does anybody out there track actual time worked to compare to planned time for a task? If so - how?



  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    I generally have my durations populating my projected start and projected finish dates. I then have my people manually enter the actual start and actual finish dates. For immediate tracking I use RYGG balls in an At Risk Column coupled with a Status column for not started, in progress, or complete. I then use a nested if statement in the RYGG column to base criteria off of the status, projected start, actual start, projected finish, and actual finish. If I notice that projects are consistently behind or ahead of schedule, I will use some basic formulas to find the differences between actual and projected and adjust my template accordingly.

  • Mike Wilday
    Mike Wilday ✭✭✭✭✭✭

    We do not track hours because of irregularities that we've seen when dealing with time in Smartsheets. Server time seems to vary from local time and reporting on these hours is tedious and difficult. 

  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    I don't track hours either. The way we work is multiple projects at the same time, so trying to track to that level of detail is almost impossible when jumping back and forth from project to project. I only track days.