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Assigning Multiple Users

Is there a way to assign multiple users to one line? For example I use a gantt chart to lay out our events. So I have individual lines for "Prep," "Load In," "Event," "Load Out," and "Return to Warehouse" under every show. I would like to assign crew to each of these but don't want to do it individually for every line. Is there a way to do this?

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Comments

Jeff K.

You can create a dummy email address/name for each crew and use those names in your sheet.

Just make sure your crew knows what "crew name" they fall under

Zack S

Hello,

At this time we don’t have a default way to assign multiple users to a single row/task, but we’ve received this request before and I’ll be sure to add your vote for this functionality to our enhancement request list.

The workaround Jeff mentioned is a great way to assign a single group to the task in order to show multiple people are working on that particular task.

Let me know if you have any questions.

Andrée Starå

Hi,

Yes, assigning multiple people to a task is now available.

Please see the attached link/screenshot for more information.

https://help.smartsheet.com/articles/518335-assigning-people-to-a-task

I hope this helps you!

Best,

Andrée Starå

Workflow Consultant @ Get Done Consulting

Hi all,

We're pleased to announce that you can now quickly & easily assign tasks to multiple people. To do so, check the new "Allow multiple contacts per cell" checkbox in any contact column. The cells in that column will then allow up to 20 people to be added.

You can still leave that option unchecked when you only want a single person to be assigned to a task at a time.

Adding multiple contacts to a cell is useful not only for assigning people, but also for other scenarios where you want to associate multiple stakeholders with a row. For example, you might want those people to receive notifications when the row changes, or you may want them to appear in reports and filters.

For some projects, you may want to add 2 contact columns: one for the primary owner, and another for additional team members.