Report Visibility
If I share a report to someone outside of my organization but it shows up blank, what am I doing wrong? They are not shared to the underlying sheet - is that the problem? Is there a workaround?
Comments
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Yes! You can publicize a read-only version of the report by following the steps in my screenshot below.
- Click on the world icon in the right-hand column
- Switch on the public, read-only, link.
- Copy the link
- Choose close.
- Exit the pop-up.
Share that link for a read-only view of the report.
Note: If you were wanting them to edit information on the report, they would have to be shared on the underlying sheet.
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And this works without them having to be shared to the underlying sheet?!
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Paul,
Yes, but it will be a public link, so that is something to be aware of.
Best,
Andrée
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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Yes, that is something that you will have to consider. If that link gets shared, so does your information. So be sure that it's not sensitive information.
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Well at least there is a way way to share a report without sharing the sheet.
Having said that... Something else to keep in mind:
Published links are only good for 30 days or 100 clicks (I am fairly certain these are the right numbers). Whichever comes first.
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I don't think Published Reports, sheets or Dashboards are limited like attachments.
Are you sure?
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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I'll do some digging to see if I can find my original source behind this, but I do know I sent an email out to my team maybe two months ago about this. I'll see if I can find what caused me to send it out...
EDIT:
Here it is... Did I misread? The poster asked about published links and your response was "Yes"....?
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I think that might have been a miscommunication or referring to links that are shared with users via another method.
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The poster was referring to links to attachments as published links.
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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Yes, exactly! It's easy to name different links as published and it can be interpreted differently depending on who reads it.
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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Aaaaahhhhhhh. Ok. Got it now. I don't think of attachments as published links. When I hear (or read) "Published Links", I think just that. Someone published a sheet/report/dashboard and is referring to the associated link. Hahaha. Guess I need to go let my team know I was mistaken. Thanks for clarifying.
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Good luck with that. Untraining the training.
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Easy to get it all mixed up!
We've all been there.
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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We don't want to be in Paul's shoes right now!
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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No way! haha.
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