Identify Duplicates with 2 criteria

KevinL

Hello,  I am trying to flag duplicates that meet 2 criteria.  I have a sheet that has Request type actions (Add, Revise, Delete, etc.) and also a Part ID column.  I am trying to identify duplicate Part ID that also have the same Request type.  See screenshot.

Ex: Row 1 and 4 should flag as duplicates as they are the same part ID and both of those unique part number rows identified as duplicates are also "ADD" requests.    Row 2 is not flagged because even though the same Part ID, it is a "Delete" request.

All I can find are solutions with identifying 1 criteria....like this:  

=IF(COUNTIF([Part ID]:[Part ID], [Part ID]1) > 1, 1,0)

Any help would be appreciated.

Andrée Starå

Hi Kevin,

Would it work if you had the different status options in a drop-down list instead?

Have a fantastic day!

Best,

Andrée Starå

Workflow Consultant @ Get Done Consulting

Paul Newcome

You could use a helper column (I'll call it "Helper" for this example). In the Helper column use this formula...

 

=[Part ID]@row + " " + MATCH("CHECK", Add@row:[Cost Exchange]@row, 0)

.

This will give you the part ID followed by a space and then a number (using your above screenshot) of 1 - 6 depending on which column has "CHECK" in it.

Your helper column for the above screenshot would look like this...

 

A 1

A 3

B 5

A 1

C 4

D 1

E 1

.

You could then use your duplicate formula on the Helper column.

KevinL

Great idea Paul, I think I'm getting closer but I'm running into another wall.....  

I'm using this formula in my Duplicate (Flag symbol) column:   =IF(COUNTIF([Duplicate Helper]:[Duplicate Helper], [Duplicate Helper]@row) > 1, 1, 0

It's populating a #NO MATCH error instead of a Flag or Blank Flag

Any suggestions from anyone?

Paul Newcome

Your part ID... Is it text, number, or a combination of?

KevinL

Part ID is text:   Ex:    PED0KC000Z0

However the Duplicate "flag" column is referencing the Duplicate Helper column.  Is there an issue with a column referencing a column that is formula generated?

• Duplicate "flag" column formula:  =IF(COUNTIF([Duplicate Helper]:[Duplicate Helper], [Duplicate Helper]1) > 1, 1, 0)
• Duplicate Helper formula:  =[Part ID]@row + " " + MATCH(true, ADD@row:[COST CHANGE]@row, 0)

Duplicate Helper populated with this Example:  PED0KC000Z0 1

Duplicate populated with this Example:  #NO MATCH

Paul Newcome

Hmm... Referencing data that is formula generated shouldn't be an issue. Let me fiddle around with it a bit, and I'll get back to you.

KevinL

Thanks for all your efforts Paul, just following up to see if you had any luck?

Paul Newcome

Sorry for the delay. I have tested and tested and keep coming up with no errors going step by step with the setup we previously established. Everything is working fine. Are you able to post some example screenshots with the error?

KevinL

Hmm, if you're not getting errors, I'm guessing I just incorrectly tweaked something. 

Paul Newcome

All of your formulas look to be in order. The only time I got the #NO MATCH error was when I dropped the formula in the Helper column to a row that did not have any boxes checked, and even then the error was being thrown in the Helper column.

 

I was unable to get data in the helper column but the error in the flag column.

 

Try updating all of your row references to @row.

KevinL

Took a new approach with the advise of my Smartsheet Customer Success Manager and I think we have it working with this formula

=[Part ID]@row + JOIN(ADD1:[COST CHANGE]1)

 

Thanks again for your efforts!!!

Paul Newcome

Happy to help! 

 

Glad you were able to find a working solution. I'm still not sure why it was working for me but not for you. Hmm...