Getting '...is not a valid user for the given JIRA project' sync error with Jira Connector

Does anyone know how to correct the '<user name> is not a valid user for the given JIRA project' sync error when using the Jira Connector tool for Smartsheet?

This error just started appearing and no project permissions have been changed in our Jira account. We have all projects set to allow issue field read/write permissions for any logged in user.

And on the Smartsheet side all users are shared to the sheet displaying this error.

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Alejandra

Hello,

Thank you for reaching out to our Support team regarding this error. For anyone else experiencing this behavior, this issue is currently being investigating by our development team. I don't have an ETA for a resolution at the moment, but a potential work around is to to create new Jira Issues without setting the Assignee field in Smartsheet.

Once the Issue has been created in Jira, the Issue Key URL should populate in the sheet. Then you could open the new issues in Jira and set the desired Assignee.

tgaleza

Is there any additional update from SmartSheet on this issue?

Ejeg

Hi I am getting the same issue. It was working fine and all of a sudden I started getting this error message on every single issue. Creating new issues for every single existing issue is not an option for me.

Any word on the fix for this?

Mykel

I'm also getting this error as well and don't understand why this error is telling me that these users don't have access to Jira when they clearly have access to it.

KellyP205

Any word on a fix for this? I'm getting this same error. It started with just a few tasks within my projects but now it's happening to every linked task, so I'm getting recurring connector error emails.

Nathan H

Hello,

This message can occur when an invalid email is entered into a Smartsheet field that is synced to JIRA.

JIRA has functionality available where users can prevent services that access their JIRA content (such as the Smartsheet JIRA connector) from viewing their email address. There is a per user config that can be modified by accessing Profile > Manage your account > Profile and visibility and modifying the "Who can see this?" setting for the Contact field at the bottom.

If this is set to "Only you and admins" then the JIRA connector cannot access email address information for the user with this setting, and will not populate the email field.

Mykel

Nathan,

Thanks for the response. I looked into this at our company and reached out to about 5 users who were being referenced in the error. All 5 of them have valid email addresses in both Jira (and Smartsheet). Also, the "Who can see this?" field was NOT set to "Only you and admins" so it looks like this is still an ongoing issue.

Has anyone else been able to verify this with other users?

KellyP205

In my case, the email addresses are valid Jira users that are being displayed in the Jira Assignee field of my Smartsheet. The connector was working correctly until about a week ago when this error started. It was only showing an error on one of our developers, but now it is throwing an error on every development task being updated by the Jira connector.

Do I need to go to each of our developers and ask them to change their Jira profile settings so that the connector can update the Jira assigned user field in my Smartsheet project?

Nathan H

Hello,

This behavior can also occur if the admin who configured the connection has their "Who can see this?" setting for the Contact field set to "Only you and admins." More information about what this setting does can be found here:

https://confluence.atlassian.com/cloud/update-your-profile-and-visibility-settings-968656104.html

KellyP205

I can't speak for others, but I didn't make any settings changes before this error started occurring. My "Who can see this?" parameter is set to all users within my organization.

dunamis

Hi,

I am experiencing the same error where the "assignee" field does not populate. It stopped working last week. Smartsheet - do we have an ETA when you expect to have this issue resolved? Thank you.

dlin

Update, the suggestion to change JIRA permission does work, but you need to change the visibility to ALL. This is still problematic because you then have to ask each assignee to do this individually.

The better workaround is to do what KellyP205 suggested. Change to name instead of email.

Dear Smartsheets

I'm also experiencing the exact same issue. No changes on our end. Just started happening in the past few weeks.

I tried Tech Support channel. Their suggestion about Changing JIRA permissions for "Who can see this?" above does not apply.

Is there any update on what may be happening and how to fix this?

Thanks in advance

KellyP205

We were able to resolve this issue in our company by changing the field that we link to in Jira from the email address (I think it was called the Assignee User Name) to Assignee Display Name.

Vee

Thank you KellyP205 for posting this solution! That worked for us.

tgaleza

Thanks Kelly - this worked perfectly. Thanks for posting.

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