Send a link to a report to users that have tasks due that day
I'm not sure what the best work flow is for this but here is my current setup:
- I have a task list with all tasks for the duration of a project.
- I have reports that list all tasks due within the next day or week for the "current user"
- Currently users get alerts for every task that is due on that day (multiple alerts / emails).
My goal would be to simply send a link to the report that lists tasks due today for the "current user" at 8am only if they have tasks due. Bonus points if the alert / email could identify how many tasks they have due. The ultimate goal is to reduce the number of "task due" emails to a maximum of one per day per person.
This seems like something that is possible. I just can't quite figure out how to do it. Any help would be appreciated.
Comments
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Hi Cory,
There is a solution!
Can you describe your process in more detail and maybe share the sheet(s) or some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (sharetoo, andree@getdone.se)
Have a fantastic weekend!
Best,
Andrée Starå
Workflow Consultant @ Get Done Consulting
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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Thanks, Andrée!
I have shared a test workspace with you that includes a task list template and the reports that we use.
Tasks get assigned to individual users at the beginning of a project, and alerts are sent for each task that is due / overdue. Again, the goal would be to just alert them when they have at least one task due on a particular day, so they can go to the "current user" report for a list of tasks.
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Excellent!
I'll take a look and get back to you soon!
Best,
Andrée
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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Did you get it working or do you still need help?
Have a fantastic day!
Best,
Andrée Starå
Workflow Consultant @ Get Done Consulting
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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