Automatic document archiving?

edited 12/09/19 in Smartsheet Basics

Hi, we currently use Smartsheet to house our policy and procedure frameworks.  One of my colleagues have suggested considering a more capable CMS that can automatically archive old documents. Currently each policy or procedure are  attached to an individual Smartsheet row. When the document is superseded we either leave it in the same row as an older version or would have to manually move it to another space/sheet.  Is there a better, more automated way for us to manage old documents recorded on Smartsheet?

Thanks very much for any insights, Mariē