Contact List column allows multiple entries - using in formula

edited 12/09/19 in Formulas and Functions

I am trying to obtain the number of tasks with a status of "Red" by assigned user.  The author column only had one individual assigned and the formula 

=COUNTIFS(Author:Author, ="Jane Doe", Status:Status, ="Red")

returned precisely what I needed.  I'm trying to replicate the results for the contributors.  However, in many instances, there is more than one contributor assigned in that column.  How can I get it to count the row including "John Doe" if the cell includes both "John Doe" and "Susie Someone"?




  • Ezra
    Ezra ✭✭✭

    I was trying out some options to achieve this...

    • =COUNTIF(Author:Author, CONTAINS("Jane Doe", Author@row))
      • doesn't work right... feels like it should, but nope.
    • adding a helper column to look at each cell......    =IF(CONTAINS("Jane Doe", Author@row), 1, 0)
      • this gives a 1 or 0 depending on if it finds the text string.
      • from this you could just count up all of the 1's in that column.
  • In an effort to keep things simple, I didn't share that I want to replicate this formula to get counts by contributor for Yellow and Green status as well.  So, a helper column won't fix the problem. I wasn't aware of CONTAINS as an option so I modified my formula by replacing equal with CONTAINS but that didn't work - says "unparseable".


  • Ezra
    Ezra ✭✭✭

    So... In order to build these "Jane Doe RYGB counts," I see no other solution. Having a helper column to calculate weather or not "Jane Doe" is in your [Author] column allows you to perform an overall count in some other column.

    The [count JaneDoe] column would only contain:

    • =IF(CONTAINS("Jane Doe", Author@row), 1, 0)

    The [calulation info] column (or whatever) would have these formulas:

    • =COUNTIFS([count JaneDoe]:[count JaneDoe], >0, [Status]:[Status], ="Blue")
    • =COUNTIFS([count JaneDoe]:[count JaneDoe], >0, [Status]:[Status], ="Green")
    • =COUNTIFS([count JaneDoe]:[count JaneDoe], >0, [Status]:[Status], ="Yellow")
    • =COUNTIFS([count JaneDoe]:[count JaneDoe], >0, [Status]:[Status], ="Red")

    I just can't seem to get it to generate a parsable value with the CONTAINS inside a COUNTIFS

  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    No helper column needed. Try using a FIND statement in place of CONTAINS.


    =COUNTIFS(Author:Author, FIND("Jane Doe", @cell) > 0, Status:Status, "Red")


    Using CONTAINS on a Contact type column where the option is selected to have multiple contacts per cell does not work.

    HERE is a thread dedicated to the CONTAINS function and any quirks people have found with it.

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