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Maintenance Options

JamesR ✭✭✭✭✭✭
edited 12/09/19 in Archived 2016 Posts
I have recently been engaged in transferring fairly large amounts f data from Excel into Pre-configured Smartsheets. The importation of the Excel Sheets into smartsheet worked well. The Move to another sheet worked well providing you did not try and move too many rows at a time. The pre-configured sheets were in a Hierarchical structure with a new row area at the bottom of the sheet. Thus all new rows appeared at the bottom of the sheet, where there were dummy records holding the requisite formulae so that these automatically copied down to all new rows. So up to this point it worked well. The issues cam when I then needed to Select and move the records up to their relevant Hierarchy. The first couple of tranches worked OK but the more you added the heavier the sheet got and the slower it got, until it was almost unworkable even though I was not near the capacity limits of smartsheet.
To try and improve the processing and saving time I was forced to disable all Conditional formatting, which of course I had to do one by one. There was nothing else I could do so started to think of what I would need to make this process much more efficient.
Therefore, I would like to recommend the following feature for Smartsheet:
On the Sheet Menu add a new Menu Item called Maintenance. This item will only be available to Owners and Licensed Administrators.
When it is clicked it should open a Dialogue box (Form) where the Owner/ Administrator can disable some of the features and functions of the sheet for a temporary period. I would see the following:

I believe that this is something that many sheet Owners and administrators would greatly benefit from.


  • JamesR
    JamesR ✭✭✭✭✭✭
    edited 07/20/16

    This is the image to go with above:

    Maintenance Form.PNG

  • Kennedy Stomps

    Hi James-- We are actually in the progress of making some improvements to sheet loading and saving capabilities that I hope will be released later this year. I think that may have an impact on issues like this in the future. Additionally, I know that being able to batch disable and enable Conditional Formatting rules is something that is on our Enhancement Request list and I've added your vote for this as well. I've also passed this post with your "Maintenance Options" suggestion on to our Product team. Thanks for this input!

  • JamesR
    JamesR ✭✭✭✭✭✭
    edited 07/21/16



    Many thanks, in addition to this the ability to Disable sheet sharing until further notice would also be useful.  Example, Monthly reviews, Surveys etc so that hey can be switched off and then back on the following month or when required again.


    This I see as an Option on the Sharing dialogue box.



  • J. Craig Williams
    J. Craig Williams ✭✭✭✭✭✭
    edited 08/06/16

    I may have used all my votes for the day, but all the rest need to be added to this one.

    I have many large complex sheets that are nearly unuseable under certain circumstances (like slow Internet or the phase of the moon),


    Turning off formula updates would solve a lot of this.

    I've had sheets corrupted by simple copy and paste because the sheet saved before the formulas properly updated.

    These are often on sheets with less than 1000 rows and fewer than 25 columns - WAY under the cell limitations.


    Basically what I'm trying to type is





  • Hewilky

    Add my vote to a 'maintenance' module for owners and administrators

This discussion has been closed.