RYGGrey ball formulas for multiple columns (beginner)

I am trying to automate the RYGGrey ball status column, based on two date columns ([Start] and [Finish]) and 2 check columns ([Task Started] and [Task Completed]). Having trouble getting started and follow the right syntax. Here are my conditions I am trying to meet.

TIA for your help.

Grey

If TODAY < [Start] and [Task Started] not checked

If TODAY< [Finish] and [Task Completed] not checked

Red

If TODAY > [Start] and [Task Started] not checked

If TODAY> [Finish] and [Task Completed] not checked

Yellow

If TODAY equal to or less than [Start] and [Task Started] not checked

If TODAY equal to or less than [Finish] and [Task Completed] not checked

Green

If TODAY equal to or less than [Start] and [Task Started] is checked

If TODAY equal to or less than [Finish] and [Task Completed] is checked

Find more posts tagged with

Education

Formulas

Project Management

Comments

Paul Newcome

See if this works for you.

=IF([Task Completed]@row = 0, IF(TODAY() < Finish@row, "Grey", IF(TODAY() > Finish@row, "Yellow", "Red"), IF([Task Started]@row = 0, IF(TODAY() < Start@row, "Grey", IF(TODAY() > Start@row, "Yellow", "Red")), "Green")), "Green")

Amelia Karlsson

Thanks, Paul. I put your formula into my sheet and go #INCORRECT ARGUMENT SET. Not sure how to proceed since I am new at building complex formula's. Any suggestions?

Amelia Karlsson

Screen shot of sheet.

P3 SS Capture.JPG

Paul Newcome

=IF([Task Completed]@row = 0, IF(TODAY() < Finish@row, "Grey", IF(TODAY() = Finish@row, "Yellow", IF(TODAY() > Finish@row, "Red", IF([Task Started]@row = 0, IF(TODAY() < Start@row, "Grey", IF(TODAY() = Start@row, "Yellow", IF(TODAY() > Start@row, "Red"))), IF(TODAY() <= Start@row, "Green"))))), IF(TODAY() <= Start@row, "Green"))

If this doesn't work, I am going to need to do some additional testing. Let me know how it goes.

Amelia Karlsson

Thanks again, Paul. It works but I realize we did not account for if the Start and Finish are past today but the task has been started and completed (see row 3 and 4 of screen shot). The Status is just blank. How do we incorporate this to be yellow?

P3 SS #2 capture.JPG

Paul Newcome

Sorry. I'm not sure I follow.

If both boxes are checked and the start and finish are both in the past, you want "Yellow"? This will eventually change ALL completed tasks to yellow as you pass each of the dates. So even if you have a task completed (for example) one year in advance, in one year and one day, that color will then change to yellow.

Sign in to join the conversation!

Quick Links

Trending discussions

Add Package Count Based on Customer
I have a sheet with a list of customers in one column, and then the following columns are City, Monday, Tuesday, Wednesday, Thursday, Friday. I need help with a formula that I can put in my sheet summary so that if the customer column says Staples (It can say this in multiple rows) that it will tell me the total package…
Countifs result not matching filter
In my sheet, I have a filter for 2 values (see below images). The result is 294 In my report this formula yields 304. =COUNTIFS({helper-child}, "1", {gapStatus}, <>"Rejected (not a GAP)", {gapStatus}, <>"removed - duplicate", {gapStatus}, <>"removed - not valid") Why are they not matching? What am I missing?
Using CONTAINS in a MAX(COLLECT) function
I have a schedule that has a task name column, a date column and a task type column. I am trying to build a formula (in another sheet) that will return the latest date based on when the task type is "APP" and the task name contains "GS" somewhere in the cell. Here is the formula I have come up with: MAX(COLLECT({Schedule…