Checkbox Formula for entire Column

I am currently using something similar to the below to translate checkboxes to values, and am then concatenating those values:

=IF([Test 2]1 = 1, "Test 2:", " off ")

The problem I am running into is as new rows are made, the formula is not auto-populating the cells. does anyone know how to incorporate the above example, but with something like "=IF([Value Test]:[Value Test]...",

SS checkbox.JPG

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Comments

Andrée Starå

Hi Troy,

Make sure that the requirements for auto-fill are fulfilled.

Try this.

=IF([Test 2]@row= 1, "Test 2:", " off ")

I hope that helps!

Have a fantastic weekend!

Best,

Andrée Starå

Workflow Consultant / CEO @ WORK BOLD

Andrée Starå

More info about Formula autofill:

https://help.smartsheet.com/articles/1641473-auto-filling-formulas-and-formatting

Conditions That Trigger Formula Autofill

You’ll see formulas populate automatically when you type in a newly inserted or blank row that is:

Directly between two others that contain the same formula in adjacent cells. 
At the topmost of the sheet if it’s above two rows that have the same formula in adjacent cells. (This includes rows inserted from a form.)
At the bottommost of the sheet if it’s below two rows that have the same formula in adjacent cells. (This includes rows inserted from a form.)
Above or below a single row that is between blank rows and has formulas.

Genevieve P.

Hi @TroyT

This week we released a feature called Column Formulas, where you can set one formula for the entire column. It sounds like this feature may resolve your initial issue so I wanted to make sure you heard about it!

Keep in mind you would need to use @row instead of row references, like in Andrée's comment (ex. [Test 2]@row instead of [Test 2]1).

See our Help Center for more information: https://help.smartsheet.com/articles/2481944-set-formulas-for-all-rows-with-column-formulas

Cheers,

Genevieve

David Hull

I'm struggling with a very similar problem to @TroyT. I have formulae in checkbox columns to fill them with "." (to hide the checkboxes) if certain criteria are met. The problem is that, since these are manually editable checkboxes, the formula gets overwritten at the point at which the checkbox is ticked. Is there any way to ensure that a formula will be autofilled in this instance? I've tried Column Formulas, but they don't seem to allow for a checkbox to be ticked manually.

Thanks,

David

Andrée Starå

Hi @David Hull

Unfortunately, it's not possible now to combine formula and also have the ability to change the value manually, but it's an excellent idea!

Please submit an Enhancement Request when you have a moment

As a possible workaround, you could maybe use a 3rd party option or the Smartsheet API.

Is that an option?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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