Sheet Summary issue - How to exclude Parent rows from the Counts

Jon Stikka

I would like to set up Sheet Summary to show a counts of Open Tasks, and Completed Tasks - based on the column "Done" being checked or not. 

The "Parent rows" are for reference only, they are not Tasks and shouldn't be counted in the Summary Sheet. How can we exclude them from the Summary Sheet counts?

 

Paul Newcome

Add in an additional checkbox type column called "Child" and enter this formula:

 

=IF(COUNT(CHILDREN([Task Name]@row)) = 0, 1)

.

This will check the box if it is a child row. Then you can include this range/criteria in your original formulas.

Jon Stikka

this worked great 90%. we still need to hammer out a piece on the Overdue counts, but pretty sure we can resolve. thanks for the help!

Paul Newcome

Happy to help! 

 

Let us know if you want any help on that last piece.

Andrée Starå

Hi Jon,

Here's another option for Paul's excellent suggestion.

I use this one all the time in my client solutions. I name the column Level and use that to simplify conditional formatting and more.

Try something like this.

=IF(COUNT(CHILDREN([Task Name]@row)) > 0; COUNT(ANCESTORS()) + 1)

The same version but with the below changes for your and others convenience.

=IF(COUNT(CHILDREN([Task Name]@row)) > 0, COUNT(ANCESTORS()) + 1)

Depending on your country you’ll need to exchange the comma to a period and the semi-colon to a comma.

I hope that helps!

Have a fantastic weekend!

Best,

Andrée Starå

Workflow Consultant / CEO @ WORK BOLD