How can I use the SUM function in a column, but only add/account for numbers that are in child rows?

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Is there a formula that I could use to SUM numbers in a column, but NOT accounting for values that are in parent rows? The formula would go on a sheet summary; the reason not to account for values in parent rows, is to avoid duplication, since they are a reflection of the information in their child rows. Thank you!

Answers

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭
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    Hi Barbara,

    You’d need to use a so-called helper column that indicates if it’s a parent or child. (which Level)

    In this example, it will show if it’s a child and then we’ll sum them.


    Add a helper column called Level and the following formula.

    This formula will show the levels for the parents and children will be blank.

    I use this all the time for conditional formatting as well.

    =IF(COUNT(CHILDREN([Task Name]@row)) > 0; COUNT(ANCESTORS()) + 1)

    The same version but with the below changes for your and others convenience.

    =IF(COUNT(CHILDREN([Task Name]@row)) > 0, COUNT(ANCESTORS()) + 1)

    Depending on your country, you’ll need to exchange the comma to a period and the semi-colon to a comma.


    For the SUM. Try something like this.

    Try something like this.

    =SUMIF(Level:Level; ""; Values:Values)

    The same version but with the below changes for your and others convenience.

    =SUMIF(Level:Level, "", Values:Values)

    Depending on your country, you’ll need to exchange the comma to a period and the semi-colon to a comma.


    Did it work?

    I hope that helps!

    Have a fantastic week!

    Best,

    Andrée Starå

    Workflow Consultant / CEO @ WORK BOLD

    ✅Did my post help answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer! 

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