Backup of all sheets and files

Welcome to the New Smartsheet Online Community

You’ll notice that things have changed a bit. If you need help getting oriented, please take a look at the posts here in the Welcome to the Community category.

Backup of all sheets and files


When completing our regular back-up of files and sheets within Smartsheet can I check if files not shared with the admin can be backed up or would each user have to back-up files they have created or have access to?

Thanks in advance.


  • Hi @AnneB,

    Anyone shared to the Sheet or Workspace can see recent backups, even if they didn't create the backup themselves. However, backups are available for download for up to four weeks following the backup date. After four weeks, the links to the backups will become unavailable. 

    If needed, instructions on how to view recent backups can be found in our help article:

  • Hi @Alejandra ,

    Thanks for the reply, am I right in thinking if a sheet isn't shared with an Admin the Admin can then not do a backup of the sheet? Or is there a separate process to allow the Admin to create a full backup of the system?

  • Richard Rymill SBPRichard Rymill SBP Top Contributor

    You are correct Anne. 😊

Sign In or Register to comment.