Inventory Management

Josh Canady

I'm trying to find a way to remove inventory when an order is sold, other than manually changing the numbers. I have a form set up to add new orders to the bottom of the sheet. I need a formula to automatically remove the inventory items from each line in the Sold column. Example:

Customer #1 bought 5 items of my Stock #2. I need it to change the 0 in the Sold column to 5 on line 3.

It also needs to be able to update when another order is added. Example:

Customer #3 bought 35 items from Stock #2. So now the 5 would be changing to 40 (in the Sold column on line 3).

Paul Newcome

Ok. So to pull a total of all items removed for Stock #2...

=SUMIFS(color:color, [WH Location]:[WH Location], [Stock #]@row)

Then we subtract that from your starting stock and that should do it for you.

=[In Stock]@row - SUMIFS(color:color, [WH Location]:[WH Location], [Stock #]@row)

NOTE: This is assuming you are putting the formulas in the [Remaining Stock] column.

Paul Newcome

Where do you determine your starting inventory, or would you be manually entering that into the formula? The formula is very possible by the way. Just need a few quick details worked out first such as the previous question.

Josh Canady

Starting inventory would be the "In Stock" column.

Paul Newcome

Ok. So to pull a total of all items removed for Stock #2...

=SUMIFS(color:color, [WH Location]:[WH Location], [Stock #]@row)

Then we subtract that from your starting stock and that should do it for you.

=[In Stock]@row - SUMIFS(color:color, [WH Location]:[WH Location], [Stock #]@row)

NOTE: This is assuming you are putting the formulas in the [Remaining Stock] column.

Josh Canady

It worked, you're the man!

I'm so excited!

Thank you!

Paul Newcome

Happy to help! 👍️

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Josh Canady

Got it, thanks again!