# IF Formula with Children

Options
edited 04/10/20

Hi everyone,

I am new to Smartsheet so apologies if this has been answered elsewhere.

I am trying to change RYG balls for a parent row based on children rows being marked done or not. I've used this formula which seems to work, but it gets tedious when there are several Child rows to include or if I want to add another Child row. Is there an easier way with the CHILD or PARENT functions?

Thanks!

Joe

=IF(AND(Completed3 = 1, Completed4 = 1, Completed5 = 1, Completed6 = 1), "Green", IF(OR(Completed3 = 1, Completed4 = 1, Completed5 = 1, Completed6 = 1), "Yellow", "Red"))

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Options

Joe,

Here is the formula that will automate the Parent Row for the Child Row Status

=IF(COUNTIF(CHILDREN(), "Green") = COUNT(CHILDREN(Task1)), "Green", IF(AND(COUNTIF(CHILDREN(), "Green") < COUNT(CHILDREN(Task1)), COUNTIF(CHILDREN(), "Green") > 0), "Yellow", "Red"))

• Options

Thanks for your help! I think I left something out- I am hoping to have the RYG ball in the Task column and a checkbox in the Completed column, so this formula isn't quite working.

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edited 04/15/20
Options

Hi Joe,

Try something like this.

Completed

=IF(COUNTIF(CHILDREN(Completed@row); 1) = COUNT(CHILDREN(Completed@row)); 1)

The same version but with the below changes for convenience.

=IF(COUNTIF(CHILDREN(Completed@row), 1) = COUNT(CHILDREN(Completed@row)), 1)

Depending on your country/region, you'll need to exchange the comma to a period and the semi-colon to a comma.

Try this for the Status Column

=IF(Completed@row = 1; "Green"; "Red")

The same version but with the below changes for convenience.

=IF(Completed@row = 1, "Green", "Red")

Did that work?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå

Workflow Consultant / CEO @ WORK BOLD

SMARTSHEET EXPERT CONSULTANT & PARTNER

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35

Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

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