Using Forms to Update Status in another Sheet

I am using Smartsheet for an apartment complex renovation project that involves multiple trades/vendors. I need them to update completion status for key tasks but the sheet is too large and difficult to update from a mobile device using the Smartsheet app.

Forms work well from a cell phone but I understand that form data will not modify an existing row/field but rather creates a new row.

Below is a snip of what the received form data looks like.

I am stuck trying to come up with a way to automatically change either the % Complete or Task Status fields (below) based on the form input. I am new to Smartsheet but it seems like a cross between automated workflow and a formula.

Thanks in advance for any advice or ideas. 😊




  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi Jason,

    I’d recommend that you try to use a Report to simplify the process first and/or use filters in the sheet so the one viewing it would only see their tasks. The feature is called the Current User.

    Would that help/work?

    I hope that helps!

    Be safe and have a fantastic week!


    Andrée Starå

    Workflow Consultant / CEO @ WORK BOLD

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