Totals and Sub Totals

Nigel Michell

Sorry if this is an obvious question but I am new to Smartsheet and I am trying to get my head around Totals and Sub Totals.

In our Project Plans we have 3 columns relating to Effort:

• Planned Effort
• Time Spent
• Effort Remaining

What I need is to be able to get a Total for each column in say Row 1 and Sub Totals for each Parent Task. Whilst I can do this by placing the following formula manually into every Parent row is there an easier way to do this so if the hierarchy of tasks are changed the the formulas don't have to be re-copied?

• Sum(children())

Whilst I have tried using the following formula in Row 1, I get an '#unparseable' error

• =sum(PARENT([Planned Effort (Hours)]:[Planned Effort (Hours)])

In the attached Image I would like to get:

• Totals of the children values in the coloured rows
• Grand total of each column in Row 1, excluding the Sub Totals

Questions:

• Can these two things be done?
• If so, can they be automated so that if new Parent tasks are added the Children formula above, does not have to be added to each Parent row?

Thanks for your help and understanding!

Stefan

Hi @Nigel Michell,

should be easy by using the proper indentation and thus a hierarchy the SUM(CHILDREN()) formula understands.

You want to see 110 I 106 I 0 in the first row of your example and 56 I 57 I 0 in the second row, correct?

Make row 1 unindented, indent row 2 once, everything before the green row twice, then the green row needs to be indented only once etc...

Place the formula =SUM(CHILDREN()) in every colored cell and every cell of row 1 and that's it.

As long, as you keep the children elements at the right level, the formula will always work ok and the formula in row 1 only counts the collared values.

Hope this helps

Stefan

Stefan

Hi @Nigel Michell,

should be easy by using the proper indentation and thus a hierarchy the SUM(CHILDREN()) formula understands.

You want to see 110 I 106 I 0 in the first row of your example and 56 I 57 I 0 in the second row, correct?

Make row 1 unindented, indent row 2 once, everything before the green row twice, then the green row needs to be indented only once etc...

Place the formula =SUM(CHILDREN()) in every colored cell and every cell of row 1 and that's it.

As long, as you keep the children elements at the right level, the formula will always work ok and the formula in row 1 only counts the collared values.

Hope this helps

Stefan

Nigel Michell

Hi @Stefan

Thanks for your response - yes that is exactly what I want.

I will try your solution and then update this post with my findings.

Thanks again

Nigel

Nigel Michell

Hi @Stefan

That was exactly what I wanted - thank you very much!

Regards

Nigel

Stefan

Pleasure

greetings

stefan

Imran Akhthar

@Stefan - Thank you very much for this great idea. It really works well.