Share-folder of workspace only

Hi all,

I'm just wondering why we can't share folders of workspace to collaborators. I only can share workspace or share sheets only. Some people only need to see sheets in one folder and it's really inconvenient.

Thank you.

«1

Answers

  • Hi all,

    Why can't we do multiple tasks at once time: share all the sheets to one person (because can't share workspace) or to save as a new sheet to all folders/workspace?

    Thank you.

  • Genevieve P.
    Genevieve P. Employee Admin

    Hi @Thao Tran Phuong

    You are correct: you can either share sheets individually at a sheet-level, or you can share an entire Workspace. There currently isn't the option to share a specific folder, you would need to share each sheet in the folder individually. Please submit an Enhancement Request for this!

    If you don't want to set up a Workspace as a sort of "folder" so you just have to add the person once, then you will need to do each task individually (go into each sheet to share that one sheet with that one person).

    The Save-as-new function also is only able to create one sheet at a time, not multiple, as you've found. Please submit an Enhancement Request for this as well!

    Cheers,

    Genevieve

  • Genevieve P.
    Genevieve P. Employee Admin

    Hi @Amy Foeller

    My description in the earlier post is still true; you can either share entire workspaces or individual sheets. Folders themselves do not have their own sharing permission settings.

    Would you be able to break out your folder as its own Workspace and have two workspaces side-by-side instead of having a folder embedded within a workspace? That would be my suggestion based off of your description.

  • Another +1 and submitted request.


    This could be hugely impactful and potentially transformational in getting many user types involved in a single project to have access and support for what they need - and what I need them to have as the overall PM.

  • Kailey
    Kailey ✭✭

    +1 enhancement request submitted for this. It is a necessity.

  • As a professional Smartsheet Consultant, and after many (many) years of working around this Folder Sharing issue, I've really grown tired of seeing this "not" implemented.

    This needs to be addressed and it's gone no where. I posted an enhancement request for this in 2009. Again in 2012... As many others have. From what I understand about the core db architecture of Smartsheet, this really is 'not' a difficult thing to implement.

    Please advise!!

  • Very surprised this basic feature is not supported. By the sounds of this thread it doesn't seem hopeful, but +1 anyway.

  • Just_Chris
    Just_Chris ✭✭
    edited 03/29/22
    • +100 for this feature
    • + 1 Upvote to all posts above me
  • +1 enhancement for this. Pleasee