What are the limitations with the amount of words that can be added to a Smartsheet form?

Lana Farrand

I want add text that has over 4,000 words to a form so that users can review and then acknowledge it within Smartsheet. Is there any way that I can do this?

Andrée Starå

Hi @Lana Farrand

The limit for each cell in Smartsheet is 4000 characters, but that limit doesn't apply to text fields on a form or dashboard, so there might be a way to make it work. (not sure what the limitations are for those options)

Do the users only need to read the text, and then confirm/comment in another field?

Can you describe your process in more detail and maybe share the sheet(s)/copies of the sheet(s) or some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, andree@getdone.se)

Would that work?

I hope that helps!

Be safe and have a fantastic day!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Paul Newcome

@Andrée Starå Are you saying that I could enter more than 4,000 characters into a text field on a form and have it actually save to the sheet and operate properly when the sheet is opened?

Andrée Starå

@Paul Newcome

No, unfortunately not. I'm referring to other text fields in the form.

Form Description and similar.

Paul Newcome

@Andrée Starå Ah. Understood. I very rarely go over 4,000 characters in a cell, but that would have been a nice little trick to keep in the pocket. Haha

Andrée Starå

@Paul Newcome

https://media.giphy.com/media/YRo3S2P600PicZhNKX/giphy.gif

Lana Farrand

Hi @Andrée Starå - I have a long form over 2000 words that I want to put into a Smartsheet form for review. Is there a field type that I could put it in that would allow for that?

Andrée Starå

@Lana Farrand

If you don't want to split it into sections, the best option would be to add it to a Dashboard as a rich-text widget.

You could add the form on the same dashboard so they can review the text and fill in the form simultaneously.

Make sense?

Would that work?

Lana Farrand

@Andrée Starå Very helpful tip! Thank you!

Andrée Starå

@Lana Farrand

Excellent!

You're more than welcome!

✅Remember! Did my post(s) help or answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!