Registration for Training Events

meyerd61361

We use Smartsheet as a registration tool for our on-campus (now virtual) training events in Research Administration. Love it! Is there any way to limit the number of people who can register for an event? We're looking for an automatic way to cap the attendance without requiring someone to check the multiple sheets all the time. Would love to hear your suggestions!

Diane

Elisabeth Wharton

Hi Diane,

Great question! My suggestion would be to use our auto-numbering system in conjunction with automation to set up the following scenario (assuming you are collecting email addresses)

• If someone registers and the auto number column is over X, then they will receive an automation letting them know they are on the waiting list.
• Once X or higher shows up in the auto number column, an automation will go to someone directing them to turn of the form.
• You may want to set up some helper columns and some formulas/logic to show individuals whose number is X are called out so you can take any necessary actions.

Depending on your plan capabilities, WorkApps or Dynamic View may be good tools utilize to give your registrants a smoother experience as well!

Thanks for using the Smartsheet Community!

Elisabeth

Elisabeth Wharton

Hi Diane,

Great question! My suggestion would be to use our auto-numbering system in conjunction with automation to set up the following scenario (assuming you are collecting email addresses)

• If someone registers and the auto number column is over X, then they will receive an automation letting them know they are on the waiting list.
• Once X or higher shows up in the auto number column, an automation will go to someone directing them to turn of the form.
• You may want to set up some helper columns and some formulas/logic to show individuals whose number is X are called out so you can take any necessary actions.

Depending on your plan capabilities, WorkApps or Dynamic View may be good tools utilize to give your registrants a smoother experience as well!

Thanks for using the Smartsheet Community!

Elisabeth

meyerd61361

Elisabeth, great suggestion! It sounds like it would work and we'll give it a go.

Thanks!!!

Diane