Automation Permissions (AP)

Hi can you help with these related questions below
1) Is there just one global setting for AP for the whole account or can I change AP's for a specific sheet eg can i make one sheet restricted to "only shared users" whilst another sheet is set to anyone?
2) We have created workflows on a template with AP (notifications and requests) set to anyone. However each time the template is copied, it defaults back to least restictive - is this by design, can this be overridden
Answers
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Hi @stuartr
- Yes, there is a Global Setting in the Security & Controls section where you can set the account permissions for everyone, and yes, you can change it on each sheet, but the Account Setting will override.
- This is by design, but you select to retain the sheets settings when you save the sheet as new (copied), but it also depends on the Account Settings.
Would that work/help?
I hope that helps!
Be safe and have a fantastic weekend!
Best,
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
✅Did my post(s) help or answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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Hi Andre - OK for Question 2 - I had read this elsewhere but thought template behaviour may be different.
For Q1, I was referring to Automation Permissions for Notifications and Requests NOT Account Permissions. So my question is does smartsheet differentiaite between Automation Permissions for Notifications and Requests at Account level versus Automation Permissions for Notifications and Requests at sheet level
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SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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Andree
I found my answer here
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SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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Hi Andree - You failed to include a post that would have answered one of my two original questions i.e. where to set Automation permissions at sheet level v Account level. Eventually it was quicker to find the answer myself and to do you the courtesy of sharing what it was I needed to know. 😉
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Re-opening this question... I know the Account Level security setting where you can let people select "Unrestricted" -- but every time we create a new sheet it defaults to Restricted and we have to manually change it to Unrestricted. Is it possible to have all sheets automatically go to Unrestricted?
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Hi @Ramsay Zaki
I hope you're well and safe!
Unfortunately, as far as I know, it's not possible now, but it's an excellent idea!
I hope that helps!
Be safe and have a fantastic week!
Best,
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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