Who can change workspace sharing permissions ?


This article https://help.smartsheet.com/articles/522067-workspace-sharing?_ga=2.241258762.985620779.1605216901-1389174172.1605216859 states that the only people who can change workspace sharing permissions are the Owner and Admins.

I just had a user with "Edit - Can Share" permissions delete most of my shared users from a workspace.

This user was looking at a sheet that he was working with. He was sharing it out to others on his project team when he noticed there were a lot of "other" users who were shared to it as well (the people shared to the workspace) so he deleted them from that sheets share - which in turn deleted them from the workspace. I got panicked messages from most of the project managers assigned to that workspace saying they could no longer access their projects.

I thought the only people who could delete people from a workspace were the Owner (me) and the Admins (one other person).

Best Answer


  • David Dolch
    David Dolch ✭✭✭✭✭

    Thank you for the reply - that explains it. Unfortunately your solutions will not really work.

    Each team has a workspace (a separate project under a Control Center instance) that all of that teams projects reside in, in separate folders. There is also a separate folder in that workspace that contains team level roll up reporting.

    All team members need access to the roll up reporting. They also need Edit - Can Share to their individual project artifacts, because as Project Managers they need the ability to share those items with their Cross Functional Teams as necessary (the whole collaboration part of SmartSheet). A single project folder contains approximately 20 different artifacts created by Control Center. I would have to manually reassign permissions to all in-flight projects - 30 projects with 20+ sheets/reports/dashboards each, as well as maintain those permissions when personnel change.

    Folder level permissions would be a solution. (that has been asked for). Or for ability to "lock" workspace level changes to certain levels (Such as Admin / Owners)

    For now I will have to issue an training email that further iterates to my 35 or so users not to touch Workspace level permissions.