BESP10 ✭✭✭✭✭✭

Good afternoon

This pops up sometimes on the top right. We dont have anyone that is orgpublish?

What is this?


  • Genevieve P.
    Genevieve P. Employee Admin

    Hello @BESP10

    The user you're seeing, called "Publish User", indicates that someone is looking at the sheet from a Published link. Since a Published link does not require users to log in to Smartsheet, the sheet is unable to identify who is looking at it, so instead shows "Published User". Does that help?

    Here's an article on publishing sheets for more information: Publish a Sheet, Report, or Dashboard



  • BESP10
    BESP10 ✭✭✭✭✭✭

    Ok thank you @Genevieve P

    But the sheet can only be viewed by people it is shared to correct?

  • Genevieve P.
    Genevieve P. Employee Admin

    Hi @BESP10

    Publishing a sheet, report, or dashboard generates a unique URL that anyone can access without logging in to Smartsheet and without being shared to the sheet directly.

    Depending on what type of published link you choose, you can configure Access Control options to control whether the link will be accessible by anyone or only by users in the sheet owner's account.

    Only the Owner or shared collaborators with a license and Admin permissions to the sheet can use the publish feature.

    You can turn off this feature at any time through the Publish window.

    You may want to take a look at the section that says "More Sharing Options" from this article to learn more about sharing: Share Sheets, Reports, and Dashboards

    Let me know if you have any other questions about this after reviewing the two articles above and I'm happy to help!