Using COUNTIF and OR functions to match a value within a range of cells
I have a Status column with around 10 values (A-J). I would like to count the rows where status value = A, B, or C.
I've been able to do this via an OR function in which I explicitly list the values sought after (e.g. =COUNTIF({Status}, OR(@cell = "A", @cell = "B", @cell = "C")). But this can get quite lengthy if I'm adding up several values, like 7 of the 10.
Is there a way to ask it to look at a helper column range in a separate sheet, in which I list the values I want to total and add it up that way? e.g. Count the rows that match Status values in {Helper Column}1:{Helper Column}7
Answers
-
You can do this pretty easily using only COUNTIF without the OR conditional. Here's how:
• In your summary sheet, make 2 columns - the first is your status check (A-J), the second will be your summary counts.
• In your count cell, use this formula to summarize your data
=COUNTIF({test2 status range}, status@row)
where test2 status range is the range of measurement on your original sheet (just select the whole column and I always rename ranges so i know what they are), and where status@row is the reference into the comparison data.
Give that a try and let me know how it works for you.
-
thank you. What I didn't tell you is that I'm actually using a COUNTIFS expression because Status is only one of the criteria that I'm trying to add up. I'm trying to shorten/simplify the formula below by hoping to reference a range in which the status values of interest are listed without having to list them all individually:
=COUNTIFS({Status}, OR(@cell = $[Intake Breakdown]$4, @cell = $[Intake Breakdown]$5, @cell = $[Intake Breakdown]$6, @cell = $[Intake Breakdown]$8, @cell = $[Intake Breakdown]$10, @cell = $[Intake Breakdown]$11, @cell = $[Intake Breakdown]$12, @cell = $[Intake Breakdown]$13), {Requesting Team}, [Technical Services]$1, {Approval FY}, "FY22")
P.S. NOT won't help as much because it turns out the list of possible values is actually 14 and so a NOT expression would be just as onerous.
Help Article Resources
Categories
- All Categories
- 14 Welcome to the Community
- Smartsheet Customer Resources
- 62.3K Get Help
- 364 Global Discussions
- 200 Industry Talk
- 428 Announcements
- 4.4K Ideas & Feature Requests
- 136 Brandfolder
- 127 Just for fun
- 128 Community Job Board
- 445 Show & Tell
- 28 Member Spotlight
- 1 SmartStories
- 283 Events
- 35 Webinars
- 7.3K Forum Archives
Check out the Formula Handbook template!