Access Control on Published Sheets

Jackson Pavelka

Since the latest feature update, I am no longer able to limit access to published reports to users only within our organization's Smartsheet account. It would appear the official KB from Smartsheet has not been updated either. Does anyone happen to know if this feature was moved or if it is gone now?

From Smartsheet KB: "When publishing a Smartsheet item, you can use the Access Control to limit access to the item.

• Available to anyone with the link.
  • This will create a link that will allow anyone with access to view or edit the content on your sheet.
• Only available to users in the owner’s account.
  • This will create a secure link that will require the user to log in to Smartsheet before being able to view the content on your sheet. Only users who have been added to your Smartsheet account will be able to view the content.
  • This does not include external users who have been shared as a collaborator to your Smartsheet item or to a workspace where your item may be stored. For more information, see Sharing.

Users in your Smartsheet account include licensed or non-licensed users that would be listed as Active users in your System Administrator’s Admin Center. For more information, see User Management."

New Publish Options Page:

New "Get Link" Page:

Paul Newcome

Right. And it is still there. Just not for Read Only - HTML. If you publish as Read only - Full, you still have that option.

Paul Newcome

It is there for the Read Only - Full and Edit By Anyone options.

Jackson Pavelka

@Paul Newcome - I understand that. The issue is we don't want someone who doesn't have enterprise credentials to even be able to see it. Previously, there was a little radio button I could select and only people within our enterprise could see the grid.

Paul Newcome

Right. And it is still there. Just not for Read Only - HTML. If you publish as Read only - Full, you still have that option.

Jackson Pavelka

@Paul Newcome - Thank you! I found it and understand now.

Paul Newcome

Happy to help. 👍️

22Wordsmith

@Paul Newcome I clicked OK too quickly and need to change the sharing on a published item. Can I do that without getting into coding with the API? If so, how and where, please?

Paul Newcome

@22Wordsmith I'm not sure I follow.

22Wordsmith

Appreciate the response, @Paul Newcome . I THINK I solved the problem by republishing with the desired permissions.