How to make COUNTIFS formula to count separately?

Hi guys,

I have a question regarding the COUNTIFS formula. The following is my problem.

I would like to count the projects, which have the project status "In Progress". For each of my 10 projects, I have a separat folder with the same sheets in it. In every sheet "10_Project Metadata" I have linked the project status (Not Started, In Progress, Completed, On Hold) for the appropriate project.

Now I would like to count in a "Summary Sheet" the amounts of the different project status. Therefore I have set up the following formula:

=COUNTIFS({10_Project Metadata Range 10}, @cell = "In Progress", {10_Project Metadata Range 11}, @cell = "Not Started", {10_Project Metadata Range 12}, @cell = "In Progress")

The result is 1, but it should be 2 because the three "10_Project_Metadata - Sheets" from Test Project 1, Test Project 2 and Test Project 3 contain 2 cells with the projects status "In Progress".

Does anybody know how to solve my problem? :) In the end, I would like to link every total value (Total projects, ...) in my dashboard. It should be displayed separately with the help of the function "metric". Maybe there is another smoother way to gather the information for it?

Looking forward to hearing from you!! :)

Best regards




  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi @Felix Schütze

    I hope you're well and safe!

    What are the formulas different ranges referencing?

    =COUNTIFS({10_Project Metadata Range 10}, @cell = "In Progress", {10_Project Metadata Range 11}, @cell = "Not Started", {10_Project Metadata Range 12}, @cell = "In Progress")

    Can you describe your process in more detail and maybe share the sheet(s)/copies of the sheet(s) or some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, [email protected])

    I hope that helps!

    Be safe and have a fantastic week!


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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  • Bassam Khalil
    Bassam Khalil ✭✭✭✭✭✭

    Hi @Felix Schütze

    Hope you are fine, i advise you to create a summary sheet and count for each project folder you have separately then sum the total .

    PMP Certified

    [email protected]

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  • Hi Bassam and Andree,

    thanks for the answers!

    Regarding the process, I just would like to count every project status out of the ten "Project Metdata" sheets and display them in one summary sheet (see the second screenshot). All in all, I would like to have "real-time" overview or montoring about the current projects status.

    Each test project folder has its own "Project Metadata" sheet, which contains the project status I would like to track in my summary sheet.

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