Project plan and tracking

SriCBB

Hello All,

I am new to Smartsheet and looking for advice on tracking and managing tasks. My project work is across 10 Brands. Each Brand has a set of 4 to 10 forms. The project work for each Brand involves tasks and sub tasks at the brand level plus tasks and sub tasks at the form level for each form. So, all Brands/Forms have the same set of tasks and sub-tasks. I have time estimate for each sub-tasks.

What is the best way to organize and track the project at the sub-tasks level? I want to know every week planned mile-stone, how do we track in reality and what is backlogged etc.

Brand

Brand Tasks

Brand Subtasks

Form 1

Form Tasks

Form sub tasks

Form2

Thanks in advance.

Best Sri

Andrée Starå

Hi @SriCBB

I hope you're well and safe!

Welcome to the Community and the wonderful world of Smartsheet!

Depending on the specifics, I'd probably recommend creating a structure by Brand. One sheet/brand and then a report or/and Dashboard to show an overview.

Can you describe your process in more detail and maybe share the sheet(s)/copies of the sheet(s) or some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, andree@workbold.com)

Would that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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SriCBB

Thank you Andree! Appreciate the response and support. Hope you and your family are safe.

As I described the hierarchy is Brand -> Forms -> Task -> Subtasks. Ideally would like one project plan with all these included. Otherwise, if we create Project Plan per Brand, we will have 10 sheets. Then we need to have 1 overall summary project plan based on updating 10 sheets.

Just looking for advise on what the best practice would be. Ideally one project plan would be good.

Best,

Sri