Workflow Automation - Character Count

08/31/21
Accepted

I am trying to add a "data validation" to check that a serial # entered has exactly 10 characters (letters or numbers). I saw someone reference using a LEN count, but I do not see a way to use this function in a workflow.


Is this possible?

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Best Answer

  • Andrée StaråAndrée Starå ✭✭✭✭✭
    Answer ✓

    Hi @Hatley

    I hope you're well and safe!

    Yes, but you'd need to add a so-called helper column and then reference it in the Workflow.

    Would that work/help?

    I hope that helps!

    Be safe and have a fantastic week!

    Best,

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

Answers

  • Andrée StaråAndrée Starå ✭✭✭✭✭
    Answer ✓

    Hi @Hatley

    I hope you're well and safe!

    Yes, but you'd need to add a so-called helper column and then reference it in the Workflow.

    Would that work/help?

    I hope that helps!

    Be safe and have a fantastic week!

    Best,

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

  • That was the exact solution that came to me last night. Thank you for confirming!

    Would be nice if Smartsheet would offer some sort of data validation/formula check either in workflows or with the Text/Number column properties for entering unique data.

  • Andrée StaråAndrée Starå ✭✭✭✭✭

    @Hatley

    Happy to help!

    Yes, I agree.

    Please submit an Enhancement Request when you have a moment

    Remember! Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

  • I did submit an enhancement request!

  • Andrée StaråAndrée Starå ✭✭✭✭✭

    @Hatley

    Excellent!

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

  • Blargh. I set up a "helper column" to have a formula and then tried to set up a workflow to change the cell contents if a row was changed/added. Of course it won't let me enter a formula by doing this since it converts it to text.

    Submitted yet another enhancement request!

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