Share multiple workspaces at one time

09/23/21
Accepted

I have a new colleague that I want to have access to all of my workspaces. Is there a way to share all of my workspaces at one time without having to individually share each workspace? I have over 200 workspaces.

Best Answer

  • MCorbinMCorbin Overachievers
    Accepted Answer

    If it's a 1 time setup, you're pretty much stuck sharing each workspace. (And I highly recommend submitting an enhancement request to let us select multiple workspaces and share): https://app.smartsheet.com/b/form?EQBCT=739aa75f30ca43a8a22eb53e4da7d409&_ga=2.37989219.1109569095.1515413508-505700647.1490279283

    Another option if this is something you have to do often: You could create a group in Smartsheet, add all the people who need access to your workspaces to that group, and then share all of the workspaces with that Group. Any time you have a new person who needs to be shared to your workspaces, you add them to the group and they'll get access to anything that the group has access to.

Answers

  • MCorbinMCorbin Overachievers
    Accepted Answer

    If it's a 1 time setup, you're pretty much stuck sharing each workspace. (And I highly recommend submitting an enhancement request to let us select multiple workspaces and share): https://app.smartsheet.com/b/form?EQBCT=739aa75f30ca43a8a22eb53e4da7d409&_ga=2.37989219.1109569095.1515413508-505700647.1490279283

    Another option if this is something you have to do often: You could create a group in Smartsheet, add all the people who need access to your workspaces to that group, and then share all of the workspaces with that Group. Any time you have a new person who needs to be shared to your workspaces, you add them to the group and they'll get access to anything that the group has access to.

  • Samuel MuellerSamuel Mueller ✭✭✭✭

    Thank you for your answer. Going the group route-although still have to go back and add the group to all of my workspaces 🙃. Submitted an enhancement request as well.

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