Share multiple workspaces at one time

Samuel Mueller

I have a new colleague that I want to have access to all of my workspaces. Is there a way to share all of my workspaces at one time without having to individually share each workspace? I have over 200 workspaces.

MCorbin

If it's a 1 time setup, you're pretty much stuck sharing each workspace. (And I highly recommend submitting an enhancement request to let us select multiple workspaces and share): https://app.smartsheet.com/b/form?EQBCT=739aa75f30ca43a8a22eb53e4da7d409&_ga=2.37989219.1109569095.1515413508-505700647.1490279283

Another option if this is something you have to do often: You could create a group in Smartsheet, add all the people who need access to your workspaces to that group, and then share all of the workspaces with that Group. Any time you have a new person who needs to be shared to your workspaces, you add them to the group and they'll get access to anything that the group has access to.

MCorbin

If it's a 1 time setup, you're pretty much stuck sharing each workspace. (And I highly recommend submitting an enhancement request to let us select multiple workspaces and share): https://app.smartsheet.com/b/form?EQBCT=739aa75f30ca43a8a22eb53e4da7d409&_ga=2.37989219.1109569095.1515413508-505700647.1490279283

Another option if this is something you have to do often: You could create a group in Smartsheet, add all the people who need access to your workspaces to that group, and then share all of the workspaces with that Group. Any time you have a new person who needs to be shared to your workspaces, you add them to the group and they'll get access to anything that the group has access to.

Samuel Mueller

Thank you for your answer. Going the group route-although still have to go back and add the group to all of my workspaces 🙃. Submitted an enhancement request as well.