Can I collapse/expand at a certain level of the plan?

Zach Zalowitz

MS Project has this feature, helps super quick viewing of the plan. We have a lot of clicking if we want to summarize up at a phase / work group level. Seem like a super simple addition..... only thing I could do was categorize what each row is per type, then create a filter - but that's a hack. this is pretty standard...

Sareed34

Yes if you use the Indent/Outdent feature on the tool bar. They are located to the right of the filter.

Zach Zalowitz

Right, gotcha - I mean how to pick the level that show in aggregate. I get that you can structure it like this, can you quickly open only at level 2?

Andrée Starå

Hi @Zach Zalowitz

I hope you're well and safe!

To add to Sareed34's excellent advice/answer.

Another option could be to add a so-called helper column that gives you the Level. We can call the column, Level. You can then add Filters for the different levels.

You can use it to identify parents and use it for conditional formatting and more.

Add the following formula to it.

=IF(COUNT(CHILDREN([Task Name]@row)) > 0, COUNT(ANCESTORS()) + 1)

Would that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Zach Zalowitz

Right. I have that column already.

theres literally a drop down in MS Project called “Show Level” and you chose the level of the indenting, and it expands or collapses to that level based on the drop down. It’s not like SmartSheets filtering function. It’s a drop down with that some purpose. Sounds like SmartSheet doesn’t have this.

Andrée Starå

@Zach Zalowitz

Ok.

Unfortunately, you're correct, and Smartsheet doesn't have that feature at the moment, but it's an excellent idea!

Please submit an Enhancement Request when you have a moment

Chris Topher

@Andrée Starå Are you aware of an existing request for this functionality that I can upvote?