Return value of another column if checkbox is checked


Referencing the below example, I'm looking for a formula that can return values in other columns when the checkbox is marked in the first column. I have a sheet with many tasks pertaining to a project but only certain tasks are tracked by our executive team. In the example below they only want to see Date 1, Date 2 and Status for the tasks with checkboxes.

Currently our team is linking all rows for the desired 3 columns over to another sheet and applying a filter to only show the checked boxes. Every time we add a new project to the list it is a very manual process to add the 3 rows pertaining to the new project for tracking purposes. This is intentionally done in a sheet rather than a report due to conditional formatting that differs from the original sheet.

I tried: =INDEX({Date 1 Column},MATCH(1,{Checkbox Column},0) and got a #NOMATCH error.

I appreciate any help you can offer.



  • Sameer Karkhanis
    Sameer Karkhanis ✭✭✭✭✭✭
    edited 03/29/22

    Report may be a good option instead. You can filter only those that have checkbox checked and display whatever columns are of interest and then share the report link with the appropriate audience.

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi @JCluff

    I hope you're well and safe!

    Here's a possible workaround or workarounds

    • Link everything to the other sheet by using so-called Helper Columns. Add an auto number column in the Source sheet and then add a Text/Number column in the Destination Sheet and add the numbers manually to as many rows that you'll need. You'd then use INDEX/MATCH to connect the sheets. In the Destination sheet, you'd add a filter only to show the rows they want to see.

    Make sense?

    Would that work/help?

    I hope that helps!

    Be safe and have a fantastic week!


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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