VLOOKUP on Another Sheet

I'm a relatively new Smartsheet user and am struggling with some of the formulas. I want to do a VLOOKUP to pull data from one sheet to another but I am only getting the value from the first row.

On Sheet 1 - I want to return the value in the "Production" field, where the "Live Date Within 60 Days" value = "Yes" from Sheet 2.

I can only get the "Production" value (93) from the first row to return, for every row.

Sheet 1: =VLOOKUP("Yes", {Prod Defects}, 2, false)

Note that {Prod Defects} is my sheet reference range from Sheet 2.

Sheet 1:

Sheet 2:

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Accepted answers

Amanda Gilroy

I was making this much harder than necessary. Providing what I did here for others to reference.

Goal: I have a list of in-flight clients. My need was to pull a list of clients that have live dates within 60 days, report back their client name and the number of production defects they have.

In my SHEET, I had the following columns: Client Name, Production Defects, Live Date within 60 Days ("Yes" value if true).

I created a REPORT of these columns and then used a filter on the "Live Date within 60 Days" column to narrow my list to just those with "Yes".

I was then able to create a Chart (Column type) from that REPORT on my Dashboard and selected only the "Client Name" and "Production Defects" to display the data I want.

While I did find a seemingly simple solution, it was a challenge to get there. It doesn't seem very 'smart' that I have to create a report to narrow the data to allow me to generate the chart. It would be nice to have a feature built into the Chart functionality to allow me to create the Chart from the source sheet and then 'filter' the data to narrow what is displaying.

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Hollie Green

It's because it finds that value as a yes first everytime. Do you have a column with a unique value that you could reference? If so I would try an Index/Collect formula that way if you ever need to rearrange columns on your reference sheet it won't mess up your formula as well.

Amanda Gilroy

@Hollie Green Thanks for the response. I tried the Index/Collect formula and I'm getting an #UNPARSEABLE error.

=INDEX(COLLECT({Live Dates within 60 Days}, {Go Live - Status Summary Range 3},"Yes")", 1")

{Live Dates within 60 Days} = name of same column in Sheet 2

{Go Live - Status Summary Range 3} = "Production" column from sheet 2

What am I doing wrong?

Amanda Gilroy

I was making this much harder than necessary. Providing what I did here for others to reference.

Goal: I have a list of in-flight clients. My need was to pull a list of clients that have live dates within 60 days, report back their client name and the number of production defects they have.

In my SHEET, I had the following columns: Client Name, Production Defects, Live Date within 60 Days ("Yes" value if true).

I created a REPORT of these columns and then used a filter on the "Live Date within 60 Days" column to narrow my list to just those with "Yes".

I was then able to create a Chart (Column type) from that REPORT on my Dashboard and selected only the "Client Name" and "Production Defects" to display the data I want.

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