Pre populating multiple fields in forms
I am trying to populate multiple fields in a form using:
="https://app.smartsheet.com/b/form/c8b3ebf47a194cb19d8aa1d220aa42ad?" + "Date=" + Date@row
This work perfectly.
I also want to populate these fields:
- Team
- Issue
- Notes
When I try to add another field using:
="https://app.smartsheet.com/b/form/c8b3ebf47a194cb19d8aa1d220aa42ad?" + "Date=" + Date@row + "Team=" + Team@row
It builds this link:
And here is what I get:
I am sure that I have the formula wrong but cannot figure it out.
Thanks in advance for the help.
Answers
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I hope you're well and safe!
Try something like this. (you were missing the ampersand & for more values)
https://app.smartsheet.com/b/form/c8b3ebf47a194cb19d8aa1d220aa42ad?Date=05/01/22&Team=TAMPFC01
Did that work/help?
I hope that helps!
Be safe and have a fantastic week!
Best,
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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I am getting an #UNPARSEABLE error now.. If I remove the " and the +, I get the error.
And thank you for the quick response.
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Happy to help!
I'd be happy to take a quick look.
Can you maybe share the sheet(s)/copies of the sheet(s)? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, andree@workbold.com)
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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I just got it to work except for 1 thing. Here is the formula:
="https://app.smartsheet.com/b/form/c8b3ebf47a194cb19d8aa1d220aa42ad?Date=" + Date@row + "&Team=" + Team@row + "&Issue=" + SUBSTITUTE(Issue@row, " ", "%20") + "&Notes=" + SUBSTITUTE(Notes@row, " ", "%20")
One of the columns is a a dropdown with multiple choices.
When the link generates, the form will only show the 1st choice.
Any ideas on how to make it populate all of the choices?
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To get it to work in the URL, I had to do the following:
I created another column called IssueText. I then used the following formula:
=IF(COUNTM(Issue@row) > 0, "Issues: " + CHAR(10) + SUBSTITUTE(SUBSTITUTE(Issue@row, CHAR(10), CHAR(10), COUNTM(Issue@row) - 1), CHAR(10), CHAR(10)), "")
This takes the selections from the multiple dropdown and then makes it text with returns.
Here was the original formula:
="https://app.smartsheet.com/b/form/c8b3ebf47a194cb19d8aa1d220aa42ad?Date=" + Date@row + "&Team=" + Team@row + "&Issue=" + SUBSTITUTE(Issue@row, " ", "%20") + "&Notes=" + SUBSTITUTE(Notes@row, " ", "%20")
I then had to change the formula (in bold below):
="https://app.smartsheet.com/b/form/c8b3ebf47a194cb19d8aa1d220aa42ad?Date=" + Date@row + "&Team=" + Team@row + "&Issues=" + SUBSTITUTE(SUBSTITUTE(IssueText@row, " ", "%20"), CHAR(10), "%0A") + "&Notes=" + SUBSTITUTE(Notes@row, " ", "%20")
I switch the field in the form from the Issue to IssueText, changed the Label to "Issues" and made it multi line (10 lines). Here is the end result:
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