What formula should I use to convert drop down text responses to a corresponding number?


We are working on an assessment survey that has text dropdown values. Each of the text responses will be scored with a different numerical value. I have created a corresponding column to capture the score for each of the questions but am having trouble with the formula. For example, the respondent will answer question 1 with one of the 5 options:

Excellent, Very Good, Good, Fair, Poor.

Excellent will be worth 1 point, Very Good 2 points, Good, 3 points, Fair, 4 points, and Poor 5 points.

Can I write one formula to capture the corresponding number in my score column?

Thank you in advance for your help!



Best Answer

  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭
    Answer ✓

    You would string a series of COUNTIFS together to add them up.

    =COUNTIFS([1st Question]@row:[Last Question]@row, @cell = "Excellent") + (COUNTIFS([1st Question]@row:[Last Question]@row, @cell ="Very Good") * 2) + (COUNTIFS([1st Question]@row:[Last Question]@row, @cell ="Good") * 3) + (COUNTIFS([1st Question]@row:[Last Question]@row, @cell ="Fair") * 4) + (COUNTIFS([1st Question]@row:[Last Question]@row, @cell ="Poor") * 5)


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