Alerts For When Nearing 5000 row Limit
Is there a way to set up an alert on a sheet for when it is nearing the 5000-row limit?
Thanks!
Comments
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You would need to use a helper column to establish how many rows are currently on a sheet. You could then set up a notification to trigger when the number in that column reaches a certain amount.
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Hi Lisi,
To add to Paul's suggestion.
The helper column could be an auto number column if you're not using one for anything else.
Hope that helps!
Have a fantastic week!
Best,
Andrée Starå
Workflow Consultant @ Get Done Consulting
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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Andree,
I thought about the auto-number column, but then there's the hassle of having to reset it if you happen to delete any rows.
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Yes, of course! If that's the case!
Then it would be better to use a formula that would count only the actual rows.
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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I typically will reference a column that will always have text in it (task name for instance) and then use a straightforward COUNTIFS.
=COUNTIFS([Task Name]$1:[Task Name]@row, ISTEXT(@cell))
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Of course you could always just reference the entire column and tuck the formula elsewhere and then trigger the notification off of that cell, but I use row numbers as a visual reference.
My particular uses involve actually displaying specific row numbers in some metrics (I believe it piggy-backs off of a solution you provided for something else) to give people the ability to quickly jump to past due tasks.
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You're thinking of my TOC solution.
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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