Indicating a row is past due

Syllica · 05/17/22

Hello everyone,

I was wondering about a capability in Smartsheet.

I was hoping to indicate a row was not completed on time. I am not talking about conditional formatting per say. I do not have a preference how this is shown but I was thinking of a function where a cell column of that row is in red? This Smartsheet is used for customer requests and every row is a request so I would like it to be known if a specific request was not completed on time.

The columns we have set up is: Date Received, Due Date, Date of Closure.

Let me know if more context is needed. Please help. Thank you.

Andrée Starå · 05/18/22

Hi @Syllica

I hope you're well and safe!

Try something like this.

Add a so-called helper column. (Checkbox, and you can name it Late)
Then add the following formula to that column, and make it a column formula. (this will check the box when the Date of Closure is later than the Due Date)

=IF([Date of Closure]@row = "", "", IF([Date of Closure]@row > [Due Date]@row, 1))

You can then reference the helper column in a Conditional Formatting rule to indicate if it was late or not.

Would that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

Syllica · 05/18/22

https://community.smartsheet.com/discussion/comment/330007#Comment_330007

I hope you are also safe and well :)

This worked! Thank you so much. Very helpful.

Andrée Starå · 05/18/22

Hi @Syllica

I hope you're well and safe!

Try something like this.

Add a so-called helper column. (Checkbox, and you can name it Late)
Then add the following formula to that column, and make it a column formula. (this will check the box when the Date of Closure is later than the Due Date)

=IF([Date of Closure]@row = "", "", IF([Date of Closure]@row > [Due Date]@row, 1))

You can then reference the helper column in a Conditional Formatting rule to indicate if it was late or not.

Would that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

Syllica · 05/18/22

https://community.smartsheet.com/discussion/comment/330007#Comment_330007

I hope you are also safe and well :)

This worked! Thank you so much. Very helpful.

Andrée Starå · 05/18/22

@Syllica

Excellent!

I'm safe and well too!

Happy to help!

✅Remember! Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

Indicating a row is past due

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