"At Risk" Status Formula

Rachel R.
Rachel R. ✭✭
edited 08/15/22 in Formulas and Functions

I have the following formula for setting the parent status. I want the parent status to change to "At Risk" should even just 1 child have an "At Risk" status. I am having a hard time figuring out how to add this criteria to this formula:

=IF(COUNTIF(CHILDREN(), "Complete") = COUNT(CHILDREN(Tasks@row)), "Complete", IF(COUNTIF(CHILDREN(), "Not started") = COUNT(CHILDREN(Tasks@row)), "Not Started", IF(COUNTIF(CHILDREN(), <>"") > 0, "In Process", IF(COUNTIF(CHILDREN(), "Complete") = 0, "Not Started"))))

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Best Answers

  • Genevieve P.
    Genevieve P. Employee
    edited 07/18/22 Answer ✓

    Hi @Rachel R.

    You'll want to add this as your very first criteria so that it's the first thing your formula searches for:

    =IF(COUNTIF(CHILDREN(), "At Risk") > 0, "At Risk"

    This counts how many child cells say "At Risk" and if it's greater than 0 (so even one cell), then return "At Risk" in the Parent row.

    Then you can move on to the rest of your formula:

    =IF(COUNTIF(CHILDREN(), "At Risk") > 0, "At Risk", IF(COUNTIF(CHILDREN(), "Complete") = COUNT(CHILDREN(Tasks@row)), "Complete", IF(COUNTIF(CHILDREN(), "Not started") = COUNT(CHILDREN(Tasks@row)), "Not Started", IF(COUNTIF(CHILDREN(), <>"") > 0, "In Process", IF(COUNTIF(CHILDREN(), "Complete") = 0, "Not Started")))))

    Cheers,

    Genevieve

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  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭
    Answer ✓

    Try this:

    =IF(COUNTIFS(CHILDREN(), @cell = "At Risk")> 0, "At Risk", IF(COUNTIF(CHILDREN(), "Complete") = COUNT(CHILDREN(Tasks@row)), "Complete", IF(COUNTIF(CHILDREN(), "Not started") = COUNT(CHILDREN(Tasks@row)), "Not Started", IF(COUNTIF(CHILDREN(), <>"") > 0, "In Process", IF(COUNTIF(CHILDREN(), "Complete") = 0, "Not Started")))))

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  • Genevieve P.
    Genevieve P. Employee
    Answer ✓
    https://community.smartsheet.com/discussion/comment/336454#Comment_336454

    Great solution, @Paul Newcome 😉

    Glad it worked for you, @Rachel R. !

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