Best Of

As a Smartsheet Control Center (SCC) admin for a large-scale Project Portfolio Management (PPM) implementation, I’m requesting support for multiple workspace owners or enhanced administrative permissions that allow licensed Admins to move folders and assets between workspaces they administer.

Currently, Smartsheet restricts folder and sheet moves between workspaces unless the user is the Owner of the destination workspace. Even with Admin access and content ownership, users are blocked from moving assets unless they own the workspace itself.

This limitation presents a major bottleneck in our provisioning process, especially in environments where project workspaces are centrally owned by a PMO or system admin, and provisioning needs to be delegated to program managers or leads.

Use Case:
In our environment:

• All project folders are provisioned via SCC into a staging workspace.
• Select TPMs are assigned Admin access to both the staging and destination workspaces.
• Select TPMs cannot move it into the final destination (e.g., ABC workspace), because they do not own the workspace.

This results in:

• Delays in provisioning due to dependency on a single admin
• Inability to scale folder moves across Workspaces
• Governance challenges and additional process overhead

Feature Request:
Support one of the following enhancements:

1. Allow multiple workspace owners so responsibility can be distributed to provisioning delegates.
2. Allow licensed Admins with full workspace access to move folders into workspaces they administer (regardless of ownership).
3. Introduce custom roles or granular permissions for folder moves across workspaces within the same organization.

Impact:
This enhancement would:

• Unlock scalable provisioning workflows for distributed teams
• Reduce manual effort and dependency on a single admin
• Align workspace management permissions with enterprise-grade collaboration needs

I have a sheet I use for PTO. On that sheet is a Checkbox labelled "Delete" (first image). I render the dates on the Calendar app (second image) and then when a user double clicks an item they get the details sheet - allowing them to select "Delete" (third image). Why does the checkbox appear as a dropdown? I just want a toggle (yes/no), which is what I setup on the sheet.

Currently, when you do a report summary, it will pull in tasks from multiple sheets and group them per selections. It shows the Gantt chart of each of the tasks, but does not show a bar for each of the summary groups—I would like to see it work the same way subtasks work on a regular sheet, where it shows a bar from the beginning to end of all subtasks in the group.

@Emain123 ya, no suprise there, you can see how they responded early on in this very long ongoing topic - see link here 😒

New streamlined creation experience — Smartsheet Community

Having a Gantt chart option puts Smartsheet in the same realm as MS Project. I was surprised that there was no way to lock a milestone. It is one of the most critical features of scheduling. Can I upvote more than once?