Smartsheet Product Feedback & Ideas

Smartsheet Product Feedback & Ideas

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Hide Widgets from Published Dashboard view

It would be helpful to have the ability to hide a widget from view on a dashboard when published or when viewing as not the owner/admin. For example I have a standard template for projects and a widget may not be relevant now, but I will want to use it in the future as the project matures. I would want to move it to the bottom and hide it so in the future when it was relevant I don't have to rebuild it, adjust all of the formatting, etc. to be consistent with the other dashboards. Right now I have to delete it or tell people to ignore it, neither of which are great options.

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12 votes

Idea Submitted · Last Updated

Comments

  • ✭✭✭✭
    edited 05/10/23

    Hello Smartsheet Product Team! Is there anyway we can get a feature where folks can create one dashboard and then be able to make a copy and hide elements of the dashboard to share externally with customers without having to update and / or create copies of the underlying sheets and reports? That would save a TON of time and manual effort. Cheers!

  • Community Champion
    edited 02/04/25

    I agree, the concept of cloning/duplicating, and then removing/changing/hiding elements that are not needed is a great idea!

    Sherry Fox

    Business Process Analyst 3 | C5ISR Group

    HII | Mission Technologies

    EAP | Mobilizer | Automagician | Superstar | Community Champion

    Original Smartsheet Profile: @Sherry Fox

  • ✭✭
    edited 02/04/25

    You can already do this. Just right click and save as new. Smartsheet assets keep their inbound connections. So, if you copy a dashboard, it's still going to be connected whatever it was connected to before.

    You can also change what metrics you're showing on the dashboard. For example, you can have one be for reporting and one can help you manage whatever it is you're managing.

    If you're talking about not letting other people see it, but the ones that need to, you can refer to any sheet or report on your dashboard regardless of the workspace it is in. You can even refer to sheets or reports under your sheets section.

  • ✭✭✭✭
    edited 02/04/25

    @C. Sullivan You still have to share the underlying reports and sheets - regardless if you make a copy or not. It would be so much easier to make a copy of the dashboard and right from the widgets, be able to hide (e.g. a column, dollar amounts, etc.) v having to go to the underlying sheets in the copy you just made.

    May be I'm not fully understanding your advice though - quite possible. 🙂

  • I agree as I have a similar use case. Seems like an easy fix.

  • ✭✭✭✭✭✭
    edited 02/04/25

    Would love to temporarily hide widgets or show the dashboard as Under Construction during major updates.

    FYI: If you publish your dashboard, you can turn off the publish option, modify and then turn it back on. Unfortunately, you can't control the message that people will see if they try to view the published dashboard while it is unpublished.

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